Summer School Coordinator-The American University of Paris 7e
Nom du programme/ université/Program or University Name : The American University of Paris
Intitulé du poste/Job Title : Summer School Coordinator
Nature du poste/Job Type : CDI
Lieu du poste/Location : Paris 75007
Type de contrat : CDI
Lien :
job description :
Position availability :
Responsibilities :
CLASSIFICATION: Cadre C1
DEPARTMENT: Admissions Office
SUPERVISOR: Summer School Director or any other supervisor as designated by the President
POSITION OVERVIEW:
The postholder will be responsible for coordinating AUP Summer School activities, with particular attention
to communicating with incoming summer students and families. This work will require the use of the
University’s CRM to manage individual correspondence and handle mailings to students with timely
information, as well as handle incoming phone calls, scheduled student meetings, and webinars.
RESPONSABILTIES:
The main duties and responsibilities of the role will include, but may not be limited to:
- Prospective Summer School Student Contact
The postholder will serve as the first point-of-contact for prospective summer students. Through a
combination of personal contact (face-to-face meetings, video calls, webinars, and telephone calls) and
written communication, the postholder will respond to Summer School inquiries, leading to the application
process. For those students coming through third parties (COOP universities, agents or other
organizations), the postholder will act as the primary contact with representatives from those
organizations for questions on incoming students.
-Admitted Summer School Student Contact
The postholder will serve as the primary point of contact for admitted summer students. Through emails,
face-to-face meetings, phone calls, webinars, and video calls, the postholder will provide timely responses
to all admitted student questions, liaising also with parents and families in some cases. The postholder will
also proactively work to make contact with admitted students through CRM engagement. They will liaise
with the Admissions’ Communication Coordinator to make sure email sequences are up-to-date and
accurate. The postholder will work with students to ensure that they have completed administrative tasks
prior to their arrival on campus including, but not limited to, course selection, housing placement,
providing emergency contact information, and more.
-Summer School Orientation and Special Events
Working closely with the Director of Summer School as well as colleagues in Admissions and Academic and
Student Affairs, the postholder will take an active role in the Summer School Orientation Program and is
the contact point for prospective students this event. This role includes being ‘front of house’ at Summer
Orientation (two events), coordinating supporting Admissions staff as necessary and preparing all
appropriate documentation and logistics. The role will also provide support for French Immersion, Creative
Writing Summer Institute, and other related Summer-specific events including booking rooms for events
and coordinating catering.
-Assisting Enrolled Summer Students
Where needed, the postholder will provide support to individual students while students are on campus
during the months of June and July.
-Coordinating Administrative and Recruitment Functions Supporting Summer School at AUP
Under the supervision of the Director of Summer School, the postholder will support an operational plan to
coordinate all AUP departments on issues related to Summer School. Tasks will include:
• Support the Director of Summer School in long-term planning and innovations specific to Summer
offerings with Academic Affairs and the other committees and departments involved with the
Summer School (i.e. Academic Affairs, Housing, Student Account Services, ITS, Cultural Programs,
Communications, etc.) resulting in an annual calendar of events
• Support the Director of Summer School in course planning a year ahead, liaising with Academic
Affairs, resulting in a published portfolio by October every year
• Coordinating annual Summer School website updates, in association with Communications and
Academic Affairs colleagues
• Liaising with various administrative units for scheduling and course/tuition set-up (Housing,
Admissions, Student Accounting Services)
• Support the Director of Summer School alongside the Communications department and
Admissions’ Communications Coordinator in planning annual marketing strategy and
communications campaigns including planned social media content as well as email campaigns;
• In association with other staff, reviewing and revising current procedures to improve service and
efficiency in the application, registration (both course and housing), billing and matriculation
requirements for Summer students
• Serving as a back up to represent the interests of the AUP Summer School at the Orientation Task
Force and other related meetings
-Admissions Office Support
The postholder will take part in Admissions Office duties, including general telephone calls and meeting
with students and families who visit campus. They will take part in Fall and Spring Orientation activities
from a support role and provide additional support to the Admissions Office as needed. The post holder
may additionally be involved in transversal projects the University wishes to explore.
Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs
of the Admissions Office.
Skills :
QUALIFICATIONS:
Undergraduate Degree
English fluency
Knowledge of French
Experience Working within a higher education context
Using a CRM to handle mailings and respond to clients in a timely manner
Addressing multiple audiences with appropriate written and oral communication (e.g. incoming
students, parents, university representatives, other departments)
Managing multiple deadlines
Recruiting international students
Familiarity with Slate Technolutions
platform for Admissions
Understanding of the academic
calendar and student lifecycle
Supporting event management and
organization
Working with Office365 and Canva
Job-related Skills Ability to understand a wide range of
academic content and subject material
Good administrative and organization skills
Social media management
Interpersonal Skills
Good communicator – orally and in writing
Strong customer focus, committed to ensuring excellent service standards
Strong collaboration and team skills
Qualifications :
Undergraduate Degree
English fluency
Knowledge of French
Other :
Conditions :
Remote work policy
Required Documents :
APPLICATIONS:
To apply, please send your CV and cover letter to recruitment.hr@aup.edu and title the email in the
following convention: “First and Last name - Summer School Coordinator”.
Any candidate who applies must have the legal right to work in France.
Contact :
https://www.aup.edu/employment-opportunities
