Deputy Registrar-American University of Paris 7e
Nom du programme/ université/Program or University Name : The American University of Paris
Intitulé du poste/Job Title : DEPUTY REGISTRAR
Nature du poste/Job Type : CDI
Lieu du poste/Location : 75007
Type de contrat : CDI
Lien :
job description :
Position availability :
Responsibilities :
DEPUTY REGISTRAR
CATEGORIE : Cadre C1.2
DEPARTEMENT: Academic Affairs
SUPERVISOR University Registrar or any other supervisor designated by the president.
The Deputy Registrar has a key management role in Academic Affairs and within the Registrar’s Office
operations. The Deputy Registrar is responsible for the creation and management of strategic long-term
and short-term planning concerning functional area processes, oversees the daily operations of the
Registrar Office, and takes the lead in data reporting & management.
DUTIES:
• Office Management:
o Oversight of all overlapping tasks and procedures within both the Registrar’s Office and
the institution, with an eye towards big picture decision making.
o Manages Registrar’s Office daily business processes and oversees overall office process
workflow for current & future semester cycles, from scheduling and orientation, through
registration and commencement.
o Point person for Assistant Registrars and Office Assistants in answering questions, solving
issues, etc.
o Uses professional judgement to determine which office issues to escalate to University
Registrar
o Oversees & manages Basecamp tasking system.
o Supervises Assistant Registrars’ work during their absences; must have an integral
understanding of this work
o Provides back-up assistance with Registrar’s Office tasks/responsibilities
o Assists students & faculty as necessary, as one of the main office resources for
implementation of University’s academic policies.
o Represents the Registrar’s Office by serving on committees as needed.
• Data/Systems Management:
o Responsible for the management & maintenance of the academic portion of the Student
Information System, requiring back-end set up and running various processes.
o Responsible for academic record-keeping within SIS, involving record maintenance (&
record maintenance supervision), transferal of data between systems, and coordination of
associate system use across units (as related to academic record maintenance).
o Responsible for data integrity and Registrar Office reporting.
o Key liaison with ITS for software modifications, updates, and enhancements to the
Registrar Office’s online tools and reporting.
o Working knowledge of how the technical components such as the SIS, CRM, LMS and
Academic Catalog integrate. Key liaison for ITS in development of improved systems and
longer-term system development projects.
• Development and Implementation of new processes
o Awareness and ability to suggest process improvements as part of day-to-day business
oversight and evaluation.
o During the creation of new policies or the implementation of curricular changes that
necessitate new or updated processes, Deputy Registrar develops strategy, tests and
implements change inclusively with all impacted faculty and staff members.
o Trains Registrar Office staff on developing this mindset, regarding how to identify and
implement process improvements.
• Deputy Duties
o Stands in for the University Registrar during absences or when need arises for:
▪ Conducting degree application reviews when necessary
▪ Conferring degrees after confirmation of degree requirements
▪ Serving as signing dignitary on official documents
▪ Contact for university leadership
o Works closely with the University Registrar on the preparation & organization of the
Commencement ceremony.
• Other duties as assigned in support of University Registrar and general needs of the office.
Skills :
QUALIFICATIONS
➢ Extensive knowledge and understanding of the American system of higher education
➢ Master degree or equivalent
➢ Excellent verbal and written communication skills in both English and French
➢ Some professional experience in a French work environment preferred
➢ Highly organized and able to maintain a solid background knowledge of academic policies,
degree requirements, and legal issues
➢ Detail-oriented, with the ability to work quickly and efficiently
➢ Highly competent with computers (Microsoft Office, Internet, Databases)
➢ Ability to work well under pressure
➢ Ability to deal effectively with people and within a team
Qualifications :
➢ Master degree or equivalent
Other :
Conditions :
Remote work policy
Required Documents :
Please send a resume and cover letter to : recruitment.hr@aup.edu
Contact :
Florence Lécharny flecharny@aup.edu
