ACE Advisor – Career Focus The American University of Paris-Paris 7e

Nom du programme/ université/Program or University Name : The American University of Paris

Intitulé du poste/Job Title : ACE Advisor – Career Focus The American University of Paris

Nature du poste/Job Type : CDI

Lieu du poste/Location : Paris 7

Type de contrat : CDI

Lien :

job description :

Position availability :

Responsibilities :

ACE Advisor – Career Focus – Level 2

Center for Academic Advising, Career and Experiential Advising

The principal responsibilities of this position are to advise students on building a career trajectory; acquiring and identifying transferable, marketable skills; and preparing to enter the world of work. 

ACE advisors with a career focus to work in tandem with ACE advisors with an academic focus to build links with students, faculty, and the departments, with the career-focus advisors working with students to discover the range of discipline-oriented professional trajectories and to develop professional skills both inside and outside the classroom.

They work with faculty and the departments to transform their contacts within the field into internship and work opportunities for students by helping build and maintain employer networks. Flexibility is crucial to this position, as is the ability to work well within a team, to function independently, and to demonstrate diplomacy while dealing with a range of stakeholders. ACE team members supply support to other ACE staff as required by the cyclical nature of the academic year.

Note that these are shared roles: duties and tasks listed below will be distributed across ACE Advisors – no one advisor does it all! Rather, ACE advisors with a career focus will be responsible for taking a percentage of the career, internship, GPS, and relationship-building responsibilities.

The ACE Advisor – Career Focus Level 2 role is for someone with a proven track record in all the skill areas detailed below and, after an initial training period, can function completely autonomously.

SUPERVISOR: Director of Academic Advising, Careers, and Experiential Learning (or anyone else designated by the provost) or any other supervisor designated by the President.

RESPONSIBILITIES

General career advising, exploration, and coaching:

•       Works with students who seek support in exploring career pathway possibilities that link their academic, co-curricular and past professional experiences and interests.

•       Assists students in preparing and implementing their internship and job searches by leading workshops, group coaching sessions, and individual student appointments.

•       Support’s students in the preparation of resumes and cover letters in English and French, interview preparation, job and internship search tactics, etc.

•       Maintains and shares knowledge on trends and best practices in recruiting in France, Europe, the US, and other parts of the world; use of social media for job seeking and the latest developments in resume writing; and maintain presence in professional networks.

•       Assists students in preparing and implementing their post-graduate studies applications by helping students identify programs of interest, navigate the application process, and write application essays, etc.

•       Manages career services offerings to alumni, meets with alumni both in person and online to offer career counseling services.

Internship Program coordination:

·       Oversees the Internship and Career Advising Assistant in processing students’ internship registrations.

·       Liaises with other offices as appropriate concerning interns’ graduation dates, GPA and overload issues, internship dates for enrollment certificates, carte de séjour and visa issues, tuition payments, health and other insurance issues.

·       Implements internship approval process and registers approved internships via CAMs or other student data management system.

·       Ensures faculty, students and host companies have access to accurate information through creation and revision of all aspects of internship information. 

·       Coordinates with faculty readers and department chairs/program directors regarding academic approvals for internships.

·       Compiles internship assignments and processes internship grades, follows up on and finalizes outstanding internship grades.

·       Contributes to the maintenance, creation (when applicable), and dissemination of internship academic policies.

·       Tracks incoming and on-going internships through the online platform (Basecamp), as well as any subsequent maintenance of the processes used within the platform.

·       Responsible for the registration and reporting of on-campus AUP internships.

·       Responsible for maintenance of all internship-related processes on the online platform (Basecamp).

·       Interfaces with internship host companies to issue convention de stage paperwork. 

·       When necessary, acts to resolve any issues concerning AUP student internships within host organization.

·       Tracks internship registrations and maintains statistics for assessment purposes; working with other members of ACE, contributes to building yearly assessment report for the unit.

Global Professional Skills (GPS) Program coaching and advising:

• Leads or co-leads GPS workshops and group sessions relevant to the GPS program.
• Advises students who participate in the GPS program.
• Contributes to the development of new and existing GPS program elements and organization of the GPS Panel Presentations.

 Building professional relationships and opportunities:

·       Actively collaborates with AUP Outreach and Advancement team to deliver the AUP Global Mentoring Program.

·       Contributes to overseeing AUP job & internship database and the eventual upgrade of the database.

·       Develop department and major-specific resources for students in collaboration with faculty colleagues.

·       May be called upon to post opportunities in dedicated database and on social media, or oversee the ACE Center Assistant in doing so;

·       Collaborates with faculty colleagues to expand employer network in targeted industries to better meet student needs.

·       Identifies and reaches out to employers to participate in various on-campus events.

·       Maintains network of top AUP internships, liaises with alumni and other members of the AUP community, and creates a system to match students to best-fit host companies.

 ADDITIONAL DUTIES AND TASKS

·       Will be called upon to organize, facilitate and participate in various Academic Orientation activities.

·       Encourages use and growth of the AUP Global Talent Portal, including communication/promotion to students, coordination, with the support of ACE team assistant, of logistics (photoshoots, submission approvals, technical trouble shooting, etc.).

·       Schedules and animates a variety of events (both online and on campus) for students and alumni to efficiently deliver career services in group settings with the support of ACE team assistant.

·       May be called upon to liaise with AUP’s 3^rd party career service providers such as GoinGlobal and provide annual updates to the France pages of GoinGlobal.

·       Troubleshooting & proposing new processes and improvements to existing processes when appropriate.

·       Back-up responsibilities during colleagues’ absence or vacation.

·       Other appropriate duties may also be assigned as requested by the Supervisor and according to the needs of the Department. 

Skills :

·     For an ACE Advisor – Career Focus Level 2: Minimum 5 years’ professional experience, preferably with some work experience in a university environment or in career counseling.

·       Ideally well established in Paris/France (4-5 years resident).

·       Highly organized and detail-oriented, with the ability to work quickly and efficiently.

·       Strong technology skills (Microsoft Office, databases, social media).

·       Patient, friendly, and efficient manner with students; cross-cultural sensitivity, commitment to diversity and inclusion.

·       Ability to work under pressure and understand and follow policies and procedures.

·       High level of professionalism, proactive, motivated to learn, and flexible in response to shifting priorities.

·       Demonstrated ability to handle confidential information with discretion.

·       Proven ability to work independently as well as collaboratively on a team.

·       Knowledge and understanding of the American system of higher education a plus.

Qualifications :

·       Bachelor’s degree or equivalent; Master's degree preferred.

Excellent verbal and written communication skills in English and preferably also in French (C2, native French speaker would be a plus).

Other :

Conditions :

remote work policy

Required Documents :

Candidates should apply (CV and cover letter) by e-mail to recruitment.hr@aup.edu

Contact :

recruitment@aup.edu