Student Affairs and Program Coordinator, IES Abroad Nice

Program or University Name: IES Abroad Nice

Job Title: Student Affairs and Program Coordinator

Job Type: French CDD leading to CDI

Location : Nice

Job Responsibilities:

The Student Affairs and Program Coordinator is responsible for promoting students’ learning and development. This staff member should possess the knowledge, skills, emotional stability and maturity to discharge responsibilities as an administrators, advisor, counselor and consultant.  High levels of competence are expected in the performance of his or her duties and responsibilities and guided at all times by the criteria of the IES MAP. The Student Affairs and Program Coordinator reports to the IES Nice Center Director.

I. Orientation :
- Develop student handbook.
- Compile enrollment data; supervise student files and student information database.
- Compile arrival information and prepare instructions for late arrivals
- Create folder for orientation that contains all information on legal procedures for newly arrived students, such as sample forms for the registration process, enrolling in the University, etc.
- Prepare arrival day
- Arrange transportation for students to their apartments, or for late arrivals provide directions for students to find their own way
- Plan schedules and make all necessary reservations regarding special events for arrival and orientation week
- Prepare student arrival packets
- Assist students with police registration and application forms for resident permits; assist students through the “forms session”
- Prepare the Center for student arrival
- Prepare and participate in CORE program
- Be responsible for collecting phone numbers and completing and updating student records and communicating updates to relevant staff in Chicago
- Lead/accompany walking tours of the neighborhood around the residence and the academic center

II. Registration
- Collect registration information from partner universities and enter the courses into the Atlas system.
- Enter final grades into ATLAS.

III. Field Trips
- Develop, organize and participate in field trips, coordinating transportation, reservations, advance bookings, tour guides, meals
- Compile participants’ list, pre-departure information, including marketing
- Prepare all travel itineraries
- Prepare field trip program evaluation
- Responsible for safety and conduct of students attending the trip

IV. Administrative

- Assist with the organization of course and program evaluations at the end of every semester
- Assist the Director with center bookkeeping
- Prepare of weekly financial statements to be forwarded to IES Abroad –Chicago
- Generate supplier and staff expense payments
- Compile expense reports for field study trips per semester and all class related and led field study
- Resolve suppliers’ and employees’ queries;
- Use DocLink software for coding, processing and posting invoices by scanning the documents and filling in the information for the distribution stamp;
- Organize visits of US faculty and study abroad coordinators to IES Nice
- Order office supplies
- Order materials and equipment
- Keep an inventory of IES goods

V. ICC & Special Events
- Develop, organize and participate in social events (open houses, concerts, dinners/receptions, etc.), ensuring IES students receive optimum exposure to and integration with host culture
- Promote and develop real links between IES students and the host student community
- Advise and assist IES students in their integration into the local community
- Assist in the organization and execution of IES inter-Center and co-curricular events
- Act as a general information resource to students, e.g. holidays, community alerts, reminders of deadlines, information regarding extra-curricular events, opening times, etc.
- Revise “Student Services” manual each year
- Contribute to the IES Chicago “Pre-Departure Guide” each semester
- Create a city folder to contain information about the host city, important addresses, walking tours, tourist information, etc.

VI. Student Care
- Maintain daily contact with students to advise, assist, and generally mentor them through the study abroad process
- Maintain comprehensive, accessible and confidential student records relative to student affairs
- Monitor student welfare; advise, council, arbitrate and serve as resource for additional physical -

Required Skills:

- Previous office experience
- Excellent interpersonal, written and communication skills
- Fluency in French and English
- Excellent administrative and problem-solving abilities
- Commitment to international education, intercultural issues, and a dedication to fostering student learning and intercultural competence
- Student-centred philosophy and sensitivity to issues of diversity
- Experience and enthusiasm to work with university students
- Knowledge of the tertiary education system
- A high level of proficiency in computer software particularly Microsoft Word and Excel
- Strong time management skills, organisational skills and attention to detail

Required Qualifications:

Bachelor's degree and/or its equivalent required.

Work Conditions (Travel, On-call, etc.):

- Ability to travel to other regions of France and internationally on occasion.
- Flexibility in terms of working hours. Weekend and evening work is sometimes required.
- Must be able to lawfully accept employment in France at the time that an offer of employment is extended.

Documents Required from the Candidate:

CV and Cover Letter in English